Annual HOA meeting 2018
March 27, 2018
Board members in attendance: JH, JM, and JG.
Property Manager Scott Dastrup was also in attendance.
JA welcomed everyone, followed by JG reading the minutes from the March 21, 2017 annual meeting.
1. James provided an overview of 2017 finances.
- 2017 Profit & Loss extraordinary items:
- $1750.71 in elevator repairs.
- $8337.73 for diagnosis and repair of air leak in Firetrol system.
- $0 for roof repairs due to better-than-expected condition.
- $13,740 for insurance. Scott switched providers for earthquake insurance to help save money.
- $2275.91 for additional security system cameras in garage areas.
- $1973.64 net income, which will help build reserves.
- 2017 Balance Sheet mentions:
- $28,876.66 checking balance.
- $81,303.76 Fidelity balance.
- 2018 budgeted items hi-lights:
- $5659 comprehensive interior for 3rd floor, common area painting.
- $5000 garage painting. See item 2.A.
- $0 roof repair, which has been pushed to 2019.
- $12,829 forecasted net income.
2. Scott added an explanation that the Net Income shown on the Pro Forma statement is rolled
In to savings, and the two scheduled repairs for 2018.
3. JA covered the following reminders, and provided more detailed information for 2018
scheduled projects:
A. Garage Interior Wall painting, which may be postponed, depending on costs of security
enhancements.
B. 3rd floor common area paint touch up.
C. Security
- Back fence, and lighting. The rear gate has been welded closed, and padlocked; the Board is seeking information from the city regarding rules for extending the height of the rear fence; enhanced (LED) lighting around the rear of the building will be installed, and one installed in front.
- Peak Security has been hired to monitor our property three times per night, and may be reduced over time.
- Attendees were reminded to refrain from the practice of giving their security code to delivery couriers, food deliverers, etc.
- Attendees were also reminded to call the non-emergency phone number for SLC when suspicious activity is observed: 801-799-3000 option 7.
- Scott will work with owners/residents to issue new fobs, entry codes, and re-program garage door openers.
D. Bids are being sought to procure a new cleaning company to improve cleanliness.
E. Recycling. Friendly reminders concerning breaking down boxes, contents, and new
sign-up sheet for weekly volunteering, rather than monthly.
4. Other Business discussed:
A. Bettina Graupe, and Carol Thomas voiced concern about snow melt from top of building
falling on balconies, etc. Scott will investigate.
B. JA reminded attendees about being mindful of neighbors below when performing
the following on balconies: plant watering; cleaning; throwing debris, etc. She will be
distributing a new copy of the House Rules.
C. Twinkle Chisholm voiced concern about the front door. Attendees were reminded to pull the door closed after leaving or entering. The Board will consider the proposal to post a professionally prepared sign containing that reminder.
- Twinkle also raised an issue regarding pullout parking. Parking time in the pullout should be limited to approximately 10 minutes.
- Bettina reported issues opening-closing her USPS mailbox. Scott recommended to contact Glenn’s Keys for help.
- JA recommended that dead bolt locks could/should be installed on storage unit doors.
- Nathan Peters proposed an imposed fine for un-announced move-ins or move-outs.
The Board will take this under consideration.
- Nathan Peters nominated and voted for the Board position being vacated by Jeff Green, whose term has expired.
The meeting was adjourned, and Voting & Election proxies were collected.
The Club website: www.theclubhoa.com