Annual HOA meeting 2019

March 27, 2019

Board members in attendance: Jo Anne Hook, James Morgese, Nathan Peters

Jo Anne welcomed everyone and reintroduced the board.

Nathan recapped minutes of the 2018 annual meeting.

Scott reviewed the 2018 financials, notable items below:

1. Net income for 2018 was $6,218.39, which reflects differently vs 2017 due to timing of HOA pre-payments
2. Firetrol expenses were down in 2018 vs 2017, as less unforeseen maintenance was required
3. Electrical was higher due to installation of LED lighting and increasing lighting in the rear parking area
4. Insurance—Scott noted that our insurance policy changed in 2018, as we cancelled earthquake component of our State Farm contract
5. We now have a separate earthquake insurance policy with Access—note that some of these expenses have been increasing due to recent earthquake activity in Bluffdale
6. Security—a big focus for the board in 2018 was improving our security
7. The larger scale fencing expense will appear under 2019 financials, as it was upgraded in January.
8. It was suggested that we have a notification process for security incidents to homeowners
9. Our checking account increased to $36,732.60 and Fidelity reserves grew to $82,282.43

Scheduled repair items for 2019 include:

• Paint north/west facing balcony railings ($5,000 allocated) will be done in the spring
• 4th floor comprehensive common area paint and touch up ($5,730 allocated), and carpeting will likely need to be replaced
• Building wide stucco inspection and repair ($9,000 allocated)
• Other repairs under consideration include painting of the lobby and flooring of the lobby

The 10-year pro-forma has been refreshed with up-to-date expense projections

The south entrance hallway floor will be scraped and repainted this spring

Nominations—as James’ term expired, we took nominations for a new board member

Lani Perkins, a resident of The Club for 14 years, was voted in as Treasurer of the board 

Non-Smoking Amendment—attendees discussed and voted on making The Club a non-smoking residence, and becoming in compliance with the Utah Clean Air Act

• Of votes submitted, we are currently at 66% in favor of a smoking ban
• We encourage all owners to submit their proxies to Scott by Friday