Annual HOA meeting 2016
March 29, 2016
Board members in attendance: Jo Anne Hook, Jeff Green, and Scott Dastrup.
The meeting started at approximately 7:10. Jo Anne welcomed everyone, and each attendee introduced themselves.
Jo Anne read the minutes from the March 25, 2015 annual meeting.
Scott explained the 2015 profit & loss statement, and high-lighted the following:
- Additional elevator expense for repairs not covered by the warranty.
- Equipment Purchase for outdoor vacuum to improve appearance.
- Xeriscape expense for front of building.
- Roof patching and repairs.
- Drive-thru garage door repairs.
- The difference and strategy between the banking, and Fidelity accounts.
- The impending $60K roof replacement project for 2017.
- Reminded attendees to notify him if they find soft spots on their balcony for repair.
Jo Anne reported on the completion of the Google Fiber project, and informed the attendees of the Google Store opening at Trolley Square. Attendees were also informed that individual service is probably a month or two out, and additional information could be found on Google’s website. Google Fiber will not interrupt current Comcast service, and residents may opt to keep their current Comcast service if they wish.
Scott reviewed the security camera proposal from Elite that was provided to each owner. The proposal included 10 cameras fed independently to a continuous loop that will store approximately 30 days of footage. Jo Anne explained improvements to technology, and footage quality as a selling points. The Board did not receive enough proxies to finalize the vote on this, but will provide an update as soon as sufficient proxies are received, and counted.
There was a brief discussion about rental caps. Jo Anne outlined the pros, and cons of instituting a formal rental cap. It was decided that a cap would not be voted on during the 2016 annual meeting. In the meantime, a committee will be formed to discuss rental caps, and contact owners to educate and get feedback for a future vote.
James Morgese was elected to the Board to fill the seat vacated by Gary Stephenson. The board would like to express gratitude for his service. He served our community with dedication, and accountability. We wish him and Jean well.
Bettina Graupe suggested/reported the following:
- a lower, more stable thermostat setting in the hallways during the winter. The Board agreed to monitor it more closely.
- proposed providing an incentive for those who volunteer for recycle duty. The Board did not commit to providing an incentive, but will discuss possible resolutions at their next Board meeting.
- ceiling leak in the outdoor hall south of the fountain. Scott will investigate.
Sue Benedict proposed attaching a pen/pencil to the recycle sign-up sheet. The Board agreed to finding a solution.
The meeting was adjourned.
The Club website: www.theclubhoa.com
Property Manager: Scott Dastrup
801-205-9533
Board Members
Jo Anne Hook #312
801-529-8924 jhook48@gmail.com
(Position expires 3/2017)
James Morgese #209
801-414-1742 jamesmorgese@gmail.com (Position expires 3/2019)
Jeff Green #201
801-448-1562 cnjgreen@gmail.com
(Position expires 3/2018)